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Event Budget Template & Payment Tracker
Know what your party will really cost, per guest and at any headcount.
$4.90Regular price $7-30%$7
Fall Sale: 30% off at checkout, ends Nov 15.
–Days––Hours––Min––SecAn event budget template for Excel and Google Sheets, built for parties and small work events. Price each cost as a fixed amount or per guest, track estimates, quotes, actuals and payments, keep a contingency for surprises, and see the total at three headcounts side by side. Comes with a filled-in example for a $3,500 graduation party and a PDF guide.
Format: Excel + Google Sheets · PDF guide
License: Personal & Business
Made for you if…
- You are hosting a graduation party, milestone birthday or bridal shower on a set budget
- You are organizing a small work event, conference or fundraiser and need the numbers to add up
- You are splitting the cost with family, co-hosts or sponsors
What you’ll get done
- Every cost as a fixed price or per guest, with estimate, quote, actual and over/under
- The total cost and cost per guest at three headcounts, side by side
- A contingency that absorbs overruns, plus payment due dates and net cost after income
What’s inside
- 01Event Budget Template (.xlsx, blank, with 15 cost categories ready to go)
- 02Example file filled in for a $3,500 backyard graduation party for 80 guests
- 03Setup, Budget, Guest Count Scenarios, Payments, Income and Dashboard tabs
- 0411-page PDF guide, including how to open it in Google Sheets and how to use it for a bridal shower or work event
- 05Prints on US Letter paper
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Frequently Asked Questions
Does it work in Google Sheets?
Yes. Your PDF guide has a link that makes your own Google Sheets copy in one click, with no upload needed.
Can I use it for a birthday party, bridal shower or work event?
Yes. Pick the event type, keep the cost lines you need and add your own. The guide shows how the same template works for a bridal shower and a small corporate event.
What if I don't know my final guest count yet?
Price catering and other per-head costs as 'Per guest', then try three headcounts on the Guest Count tab to see the total and cost per guest for each.
Is it a download or a subscription?
A one-time download. You get the spreadsheet, the example file and the PDF guide to keep.